Executive Assistant To Chief Executive Officer

Finance/Admin · Burnaby, British Columbia
Department Finance/Admin
Employment Type Full-Time
Minimum Experience Experienced

Loop Energy 

As a leading hydrogen fuel cell developer and manufacturer, Loop Energy is helping build a zero-emissions world. Commercial vehicle manufacturers are turning to Loop Energy for our industry-leading hydrogen fuel cell solutions, featuring our proprietary eFlow™ technology, which delivers compellingly better fuel efficiency and significantly reduces the total cost of vehicle ownership of commercial vehicles. For more information about us, visit https://loopenergy.com


We are looking for a talented Executive Assistant to provide high-level support to the CEO and Executive team.  To succeed, you are agile and passionate about your work.  You pay extraordinary attention to detail.  You are an exceptional writer and communicator.  You are highly organized and can manage ambiguity and turn priorities into action.  You have high integrity and excellent judgement.  You work well under tight timelines.  You bring energy and enthusiasm to everything you do.


The successful candidate will perform the following activities:


  • Provide superior support, optimizing the CEO’s daily calendar and correspondence
  • Act as the point of contact on the CEO’s behalf both internally and externally
  • Organize leadership team meetings, plan agendas, lead special projects
  • Coordinate materials for executive meetings and other corporate activities such as employee functions; offsite events or public events
  • Comfortable acting as the liaison to the Board of Directors and various committee’s, coordinate materials for meetings/presentations and special projects
  • Attend meetings, take minutes and track priorities and actions
  • Prepare and format internal and external corporate documents, communication (i.e. letters, reports, memos, brochures and presentations, etc.)
  • Work closely with marketing relations to ensure the company website is up to date
  • Manage business expense tracking and submission
  • Assist with coordination and implementation of administrative policies and procedures; office management, carry out day to day administrative work or assistance on ad-hoc business requests as needed
  • Plan and coordinate special events for executives e.g., conference attendance, coordinate travel, accommodations, event registration and arrangements for the executives attending conferences or off-site events


What we are looking for:

  • Minimum 5 years of experience supporting senior-level executives, within a high-growth company
  • Diploma/certificate in Business, Bachelor’s degree or relevant post-secondary education
  • Strong interpersonal skills, ability to communicate and manage well at all levels of the organization and with staff at remote locations, essential
  • Power Point, Excel, MS Teams Management / Executive Reporting and Presentation proficiency
  • Strong working knowledge of the Microsoft programs and the ability to handle complex and extensive scheduling.
  • Proactive problem solver with the ability to prioritize and resolve critical issues as they arise
  • Uphold a strict level of confidentiality and discretion with all sensitive material



What Loop Energy Has to Offer:

  • Competitive base salary and comprehensive company paid health and dental benefits
  • Employee and Family Assistance Program (EFAP)
  • Opportunities for career advancement


Only candidates already eligible to work full time in Canada will be reviewed. Only qualified candidates will be contacted.


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  • Location
    Burnaby, British Columbia
  • Department
  • Employment Type
  • Minimum Experience